Job Wanted Detail View
| Title: | Accounting Administrator |
| Posted by: | Tram |
| Location: | , |
| Date: | August 7, 2003 |
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Details: Work Experience Management Consulting Group San Francisco, CA IT Billing Analyst for T-Mobile July 2003-present Review customer bills for accuracy within the system. Research rate plans. Ajilon Finance Bellevue, WA Administrative Assistant for ThyssenKrupp Elevator December 2002-July 2003 Labor and Industries Claims Manager-reporting/tracking injuries, follow up with doctors and vocational counselors. Fleet Manager-repairs, maintenance, distribution/disposal of vehicles. Phone system administrator-program phones, update phone lists, technical support. Prepare, create and maintain weekly, monthly and quarterly reports. Contact person for all matters, janitorial problems, heating system, landscaping, etc. Travel and hotel arrangements. Customer service for all employees. Human Resources. Insurance and benefits. King County Seattle, WA Administrative Specialist II (Procurement) August 2002-October 2002 Create and maintained database of Vendors for Prompt Payment Program. Identify staffs in various departments who will participate in program. Ensuring that staffs are taking advantage of the discounts given by vendors. Create, distribute and advise regarding policies and procedures of Prompt Payment Discounts. Prepare, create and maintain daily and weekly reports regarding discounts taken. Review and analyze contracts/purchase orders for discount terms. Research and document which departments are utilizing discounts. Liaison between departments regarding prompt payment. Project Assistant (Wastewater) February 2002-August 2002 Review accuracy and completeness and research discrepancies found on sewage treatment capacity charge certification forms submitted by the public and local agencies & governments for purposes of levying capacity charges. Conduct investigations by telephone which will entail interviewing customers who include government staff, property owners, property managers, contractors, architects, engineer, etc. Marketing of Capacity Charge Program through first time home buyer seminars, mass mailing of pamphlets and verbally promoting the Capacity Charge Program. Perform on-site property investigations when necessary. Correct informational inconsistencies identified on capacity charge forms by the Program Coordinator. These inconsistencies conflict with the capacity charge program policies. Document research. Determine capacity charge based on established rules & guidelines in place as per Code. Report special problems or difficulties to Program Coordinator for follow-up. Work independently but with regular consultations with the Capacity Charge Program Coordinator. Update Capacity Charge Program public information when needed. Make regular contact with agency staff at all levels, the business community and citizens to provide and exchange information. Lee’s Martial Arts Renton, WA Program Coordinator/Instructor March 2000-December 2001 Managed quality of instructor and class programs. Developed and created new training routines. Managed and trained new instructors for certification. Managed class and instructors’ schedules. Marketing of aerobic kickboxing classes. Taught classes. Program pricing. Amdocs, Inc. Bothell, WA SLA/Fulfillment Officer October 2000-June 2001 Team Leader: Supervised Operations department, advised to run jobs, to retrieve and send out sends according to the bill cycles to be released on the production machines. Created and maintained spreadsheets and charts of productivity and performance for presentation and for analysis. Created and maintained department web page for Executives to review. Daily reporting of productivity, performance and trends. Data collection for vendor turnaround and reporting overall bill turnaround. Responsible for training new employees, maintaining documentation, and seeing the day-to-day activities of the Fulfillment/Operations department. Statistical analysis- present and future trends. Invoice reconciliation. Act as escalation point for other departments and for vendors. Collections. King County Seattle, WA Grants & Contracts Officer (Procurement) August 1999-October 2000 Encumbered all funds for all agencies within King County. Advised agencies through ARMS encumbrance process. Researched and identified new vendors. Set up if not currently a new vendor. Conducted basic or procedural research and analysis relating to procurement policies and/or procedures. Provided customer service/public contact by telephone and in person including regularly handling difficult interpersonal relationships requiring tact, discretion and diplomacy. Drafted or composed original documents including correspondence, reports and statistical data using MS Word and Excel. Performed a variety of support for Procurement and Administrative Personnel. Advised clients of existing purchasing policies and procedures. Advised county agencies how to fill out Record of Contracts and Purchase Orders. Trained and Supervised new front desk personnel and back up. Prepared paperwork with spreadsheet for reimbursement of advertising costs. Accounting Specialist (Accounts Receivable) June 1998-August 1999 Received and provided customer service to phone calls and visitors; provided information and direct inquiries and visitors to proper person or office; provided technical information concerning policies, procedures, rules, regulations, and activities of assigned program. Composed correspondence; prepared letters and forms for customers as requested. Communicated with other agencies or departments to provide or obtain a variety of information. Performed a variety of responsible accounting duties; prepare and process a variety of financial and accounting documents, records, and materials; maintain financial records according to lock box printout. Analyzed accounts, research accounts for payment, process checks and performs other posting and reconciling functions for assigned day. Monitored printouts and analyze general ledger changes to assure accuracy of financial information. Prepared journal entries; distribute cash, accounts receivable, and other financial accounts as necessary. Acted as own collection agency: wrote letters, resolved disputes; processed liens; dunning letter. Accounts Payable: Refunded for over payment or incorrect billings. Processed lockboxes, generated G/L reports and spreadsheets. Office Technician I (Accounts Receivable) April 1998-June 1998 Received and deposited all of King County payments and met all deadlines. Provided continual customer service to all King County agencies and customers. Maintained and updated customer accounts on a daily basis. Researched and update with current information through returned mail. ACENTRIS (formerly Excellular Inc.) Seatac, WA Customer Account Services/AR Representative May 1995-March 1998 Planned, scheduled and performed technical secretarial and administrative tasks related to assigned function such as compiling information from a variety of sources. Prepared and processed records for billing invoices. A/R and A/P duties. Generated G/L reports. Reconcile reports for accuracy of payments. Refunds and reimbursements. Operated computers to enter and retrieve data, maintained records and generated reports. Composed correspondence independently, prepared letters, memos, forms, requesting or providing information. Monitored and maintained customer accounts as new rates were offered. Prepared and maintained detailed and complex logs, files, and records; established and cross referenced filing systems as needed; maintained confidentiality of a variety of sensitive materials and information. Participated in the development and implementation of goals and continuous improvement of service to attaining the program initiatives and goals through a spirit of service, teamwork and respect. Trained and provided work direction and guidance to other personnel as assigned. Received and screened phone calls and visitors; provided information and directed inquiries and visitors to the proper person or office; provided technical support to Management and Sales Team. Education University of Washington, Bachelor of Arts, 1996 Seattle, WA Skills/Knowledge Business Administration, Public Administration, Project Management, Accounting, Administrative, Marketing, Technical Support, Call Center, Training, Customer Service, Billing, Collections, Labor and Industries Claims, Fleet Management, Insurance and Benefits, Sales, General Office duties, Coaching, Formatting documents/forms. Computer: Word, Excel, Outlook, Access, Oracle (IBIS/ARMS), Internet, Publisher, Power Point, Front Page |
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